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Attendance Office

Attendance Information

General Information

To report an all-day and partial day absence, call 855-6899.  This number can be reached 24 hours a day, 7 days a week.

Parents/Guardians:  You must notify the school regarding all absences whether excused or unexcused.  

 If you are calling your student out of school due to illness, please briefly detail symptoms of illness on the attendance line.  If any of the symptoms described are in the daily attestation, refer to the COVID Decision Tree for next steps.  If you choose not to leave illness details, you will receive a call from the attendance office asking for more information.  It is our responsibility to maintain the health and safety of our school community and we ask for your cooperation.  Your student's private health information will not be shared beyond administrative or nursing staff.

 

Absences must be cleared within two days of returning to school otherwise the absence will become a cut and the student may receive consequences.  AR 5113, requires that all absences must be cleared within 48 hours of a student's return to school.  We will no longer be able to change a student's attendance beyond these 48 hours.

 

Full Day Absence 

Parent/guardian must call the attendance recorder (855-6899) on the morning of or within 48 hours of the absence.  Please provide the following information:

1.    The date(s) of the absence(s).

2.    Spell the student’s last name.

3.    State the first name of the student.

4.    State the reason for absence.

5.    Identify yourself (i.e. parent, guardian, etc.)

 

Partial Day Absence

Parent/guardian must call the attendance office to report a partial day absence (855-6899) to notify the school that a student is coming to school late.  In order for a partial day absence to be excused the following requirements must be met:

  • Late Arrivals: When coming to school late, the parent must come to the office and sign the student in.  The student will then receive a pass to go to class.
  • Early Pick-ups: When leaving school early, parent must come to the office to sign the student out.
  • Failure to follow procedures may result in a cut from the class.  

 

Illness at School

If a student becomes ill at school, they must report to the nurse’s office. If the nurse or secretary determines the student should be sent home, the parents will be notified. A student may not be released unless a parent or guardian has been contacted.  Students will only be released to the parent or guardian or emergency contact in Infinite Campus.

 

Excused Absences

Make-up work resulting from an excused absence must be completed within a reasonable period of time commensurate with the length of the absence.

Excused absences include the following:

Personal Illness

Quarantine under the direction of a county or city health officer

Medical, Dental, Optometric or Chiropractic Appointment

Attendance at a funeral service for a member of the immediate family which shall be limited to one day if the service is conducted in California or three days if the service is conducted out of state

Jury Duty

Student is custodial parent of child who is ill

Religous exercise-no more than 4 days a year

Confidential medical services for students grad 7-12

Working in entertainment industry & student has work permit.

SARB hearings

Required immunizations needed not to exceed 5 days

Family Emergency

Excused With Prior Approval:

Appearance in court

Funeral service other than immediate family

Observation of a religious holiday or ceremony

Religious retreat not to exceed 4 hours per semester

Employment conference

Educational conference on the legislative or judicial process offered by a nonprofit organization

 

 

*Excessive illnesses (calling in ill on 10 or more days) may require a doctor’s note to be excused.  For more information, please see SRVUSD District Board Policy and Administrative Regulation 5113.

 

Unexcused Absences

A call from the Districts automated line will alert parents of the absences. Students with excessive absences and illnesses may be sent to the SARB team and receive further consequences.

 

Unexcused absences include the following:

Unexcused Absence (UNX)

Appearance in court

Attendance at a Funeral service other than excused

Observation of a holiday or ceremony of their religion

Attendance at religious retreats not to exceed four hours per semester

Attendance at an employment conference

Attendance at an educational conference on the legislative or judicial process offered by a non profit organization

Service as a member of a precinct board for an election pursuant to Elections Code 12302

Participation in religious experience or to receive moral and religious instruction in accordance with district policy

Without prior approval, these absences are unexcused

 

Unexcused Absence (CUT)

Forged parent or doctor notes

Cutting class

Illegal phone call (Phone Forgery)

Failure to clear an absence within two days of returning to school

 

Excused Tardy (EDU)

Only tardies due to illness and medical appointments will be considered excused.  In order to excuse a tardy, a parent/guardian must sign in student in the office and provide a note from the medical or dental office/facility stating the reason for the tardy.

 

Very Tardy (VTY)

Students who are more than 30 minutes late to class will receive a Very Tardy. Students with excessive Very Tardies may receive a detention and begin the SARB process.  A Very Tardy is considered an Unexcused Absence.

 

Authorized Attendance Clearance

Absences may ONLY be cleared by a telephone call personally made by the parent or guardian. Calls made by the student or persons not authorized to clear a student’s absence violate rules for attendance and may result in student disciplinary action.

 

Office Hours

The attendance office is open from 7:45 a.m. to 2:45 p.m. 

 

Attendance Secretary

Cathy Fleming

(925) 855-6899

 

Other Absences

Pre-Informed Absences (Independent Study Contract)

Trips, or other anticipated absences require a pre-informed, Independent Study Contract which need to be requested from the attendance secretary at least 5 days prior to the absences. Contracts are available for a minimum of 5 days of absence but are not to exceed 20 days of absence.

 

For more information about independent study, please visit the district’s website.